1. Have a system outside the eIRB for ensuring no one’s Conflict of Interest in Research (CoIR) compliance expires. A whiteboard dedicated to this purpose, an excel spreadsheet, or a single-page table in your study binder is essential. In the eIRB, you can confirm requirements are met by choosing “Visual CoIR RCR” in the red “RCR/CoIR Compliance” box at the left of every study screen.
2. Check the current status of your project. The main page of every project includes information such as the name of the managing analyst and the study’s expiration date. This page also shows the progress of the IRB review. If the status is “Pre-Board Revisions” or “Researcher Revision,” for example, the project is in your inbox and not available to IRB staff.
3. Don’t terminate approval for your study too soon. IRB approval is required for data analysis. Continue to submit continuing review questionnaires until after the final close-out visit, publication or presentation, or data destruction. If you terminate too soon, a new study submission will be required.
4. Don’t upload clean copies of revised documents. To avoid confusion caused by multiple documents, the IRB reviews only the “tracked changes” version of documents.
5. Title study documents sensibly. The eIRB provides a space for naming each document to clearly indicate its content, even if its electronic file name is coherent only to the author. For example, the electronic file might be named “OI25578_globugICF_427L29_Oct.doc” but the title space provided allows you to name the document the imminently more sensible “Consent and Authorization Form.” Organizing documents with meaningful titles is essential in efficient IRB review and in the maintenance of documents. When modifying approved documents, name new versions to match the names of previously-approved documents.
Please contact Ames Elliot if you have any questions.