Personal Information Verification due Aug. 31 for all OHSU employees

We’re re-posting this important announcement from Staff News.

Earlier this year new federal regulations went into effect related to equal opportunity and affirmative action requirements for federal contractors, such as OHSU. Part of these new regulations requires OHSU to give all current employees the opportunity to voluntarily self-identify veteran status and disability status.

To meet these requirements, OHSU is beginning a new compliance process known as Personal Information Verification, which all employees are required to complete by Aug. 31. This new, periodic check helps ensure OHSU has accurate data on all employees and improves the organization’s affirmative action planning.

Completing the verification involves:

  • Responding to the questions about veteran status and disability status,
  • Reviewing and updating (if needed) additional personal information, and
  • Certifying that you have reviewed the information and that it is correct.

Personal Information Verification is done through Employee Self Service and should take no more than 10 minutes to complete (depending on how much information you need to update).

Disclosing a disability or your protected veteran classification is entirely voluntary, but doing so will help OHSU meet its goals of ensuring diversity and inclusion in the workplace. Even if you choose not to disclose, you must actively select that option in Employee Self Service in order for your verification to be complete.

For more information on why you are being asked for this information and how it is used, see the FAQ.

As an incentive for meeting the deadline, anyone who completes the verification process in August will be entered to win prizes, including movie tickets, water bottles, and one grand prize of an iPad. Drawings will be done weekly, so the earlier you complete your verification, the more chances you have to win.

Need a little more incentive? If you rally your coworkers and reach at least 90 percent completion in your department (determined by org number) by Aug. 31, your department will be entered into a drawing. The winning department gets their choice of an employee recognition award (pizza party, espresso machine for the office, an afternoon of black light miniature golf – get creative!) within a defined budget.

To get started, see the step-by-step instructions for completing the verification.